Article 6 - California School Information Services

California Education Code — §§ 49080-49085

Sections (8)

Added by Stats. 1999, Ch. 78, Sec. 36. Effective July 7, 1999.

The Legislature finds and declares that the mission of the California School Information Services is to do all of the following:

(a)Build the capacity of local education agencies to implement and maintain comparable, effective, and efficient pupil information systems that will support their daily program needs, assist local education agencies in improving the outcomes of pupils, and promote the use of information for educational decisionmaking by schoolsite, district office, and county staff.

(b)Enable the accurate and timely exchange of pupil transcripts between local education agencies and to postsecondary institutions.

(c)Assist local education agencies to transmit state and federal reports electronically to the State Department of Education, thereby reducing the reporting burden of local education agency staff.

§ 49080.5

Added by Stats. 1999, Ch. 78, Sec. 36. Effective July 7, 1999.

For the purposes of this chapter, the following definitions apply:

(a)“CSIS” means the California School Information Services established pursuant to this article.

(b)“FCMAT” means the County Office Fiscal Crisis and Management Assistance Team established pursuant to Section 42127.8.

(c)“Administrator” means the administrator of the California School Information Services.

§ 49081

Added by Stats. 1999, Ch. 78, Sec. 36. Effective July 7, 1999.

The California School Information Services is hereby established. The CSIS shall be administered by the County Office Fiscal Crisis and Management Assistance Team. FCMAT shall hire a program administrator.

§ 49082.5

Added by Stats. 1999, Ch. 78, Sec. 36. Effective July 7, 1999.

The California School Information Services shall consult with technical and support staff from local education agencies, special education local plan areas, and schoolsites, the State Department of Education, the University of California, the California State University, the California Community Colleges, and parents.

§ 49083

Added by Stats. 1999, Ch. 78, Sec. 36. Effective July 7, 1999.

(a)The California School Information Services program administrator shall submit to the State Board of Education a plan to administer, coordinate, and manage the development and implementation of an electronic statewide school information system to address current problems of information exchange. The plan shall be updated with State Board of Education approval annually.

(b)The plan shall prescribe the set of statewide data elements and codes to be implemented by the California School Information Services. The data elements and codes that are prescribed to be implemented shall comply with Sections 49061 to 49079, inclusive, and Sections 49602 and 56347, with Sections 430 to 438, inclusive, of Title 5 of the California Code of Regulations, with the Information Practices Act of 1977 (Chapter 1 (commencing with Section 1798) of Title 1.8 of Part 4 of Division 3 of the Civil Code), and with the Family Education Rights and Privacy Act statute (20 U.S.C. Secs. 1232g and 1232h and related federal regulations.

(c)The plan shall prescribe the statewide standards for security of the California School Information Services. Those standards shall include, but not be limited to, processes and procedures for handling both paper and electronic data, training for staff that handle the data, administrative management of the data system, and technical measures to secure the data contained in the electronic system.

(d)The data elements and codes set forth in the plan approved by the State Board of Education, as transferred through any electronic statewide school information system, may not contain any questions of items that solicit or invite disclosure of the personal beliefs or practices of a pupil, or his or her parent or guardian, as to sex, family life, morality, or religion, nor may it contain any question designed to evaluate personal behavioral characteristics including, but not limited to, honesty, integrity, sociability, or self-esteem.

§ 49083.5

Added by Stats. 2024, Ch. 38, Sec. 55. (SB 153) Effective June 29, 2024.

(a)CSIS, in consultation with the department, shall create and maintain a list of SIS vendors. This list shall include the product capabilities of SIS vendors.

(b)The list established pursuant to subdivision (a) shall include a state designation established by CSIS for SIS vendors that meet all of the following requirements:

(1)Serve local educational agencies educating pupils in any of kindergarten or grades 1 to 12, inclusive.

(2)Comply, without passing the costs of complying to local educational agencies, with the California High School Transcript and Student Record Portability Standard that is acknowledged by

the Office of Cradle-to-Career Data and promoted by the department, the California State University, the University of California, the California Community Colleges, and the Student Aid Commission, maintained in a data standards repository within the data system administered by the Office of Cradle-to-Career Data pursuant to Section 10862, and managed by the CCGI pursuant to subdivision (c) of Section 60900.5, and include the accompanying data standards and file specifications.

(3)Provide an API that facilitates a local educational agency’s ability to meet the requirements of subparagraphs (B) and (D) of paragraph (3) of subdivision (f) of Section 60900.

(4)Are small-sized vendors that offer an alternative extract to paragraph (3) for use by the CCGI.

(c)CSIS, the department, and CCGI shall collaboratively

establish the criteria to assess whether vendors meet the requirements of paragraphs (1) to (4), inclusive, of subdivision (b) to receive the state designation pursuant to that subdivision.

(d)CSIS shall post the list established pursuant to this section on its internet website.

(e)As used in this section, the following definitions apply:

(1)“API” means an application programming interface.

(2)“CCGI” means the California College Guidance Initiative.

(3)“Local educational agency” means a school district, county office of education, or charter school.

(4)“SIS vendor” means a school information system

vendor.

§ 49084

Added by Stats. 2002, Ch. 1002, Sec. 2. Effective September 27, 2002.

(a)A participating local education agency with an enrollment of 3,500 or more pupils, as determined by the most current California Basic Educational Data System information that is available when the agency joins the California School Information Services Program, is eligible for one-time funding for startup costs based on the greater of the following:

(1)Eight dollars and fifty-one cents ($8.51) for each pupil who is enrolled, as determined by the most current California Basic Educational Data System information that is available when the agency joins the California School Information Services Program.

(2)Two thousand five hundred dollars ($2,500) per schoolsite under the jurisdiction of the local education agency.

(b)A participating local education agency with a pupil enrollment of fewer than 3,500 pupils and greater than 1,800 pupils, as determined by the most current California Basic Educational Data System information that is available when the agency joins the California School Information Services Program, is eligible for one-time funding for startup costs based on the greater of the following:

(1)Eight dollars and fifty-one cents ($8.51) per pupil who is enrolled, as determined by the most current California Basic Educational Data System information that is available when the agency joins the California School Information Services Program.

(2)Two thousand five hundred dollars ($2,500) per schoolsite under the jurisdiction of the local education agency.

(3)Thirty thousand dollars ($30,000).

(c)A participating local education agency with a pupil enrollment of fewer than 1,800 pupils, as determined by the most current California Basic Educational Data System information that is available when the agency joins the California School Information Services Program, is eligible for one-time funding for the startup costs based on the greater of the following:

(1)Eight dollars and fifty-one cents ($8.51) for each pupil who is enrolled, as determined by the most current California Basic Educational Data System information, and two thousand five hundred dollars ($2,500) per schoolsite.

(2)Fifteen thousand dollars ($15,000).

(d)Notwithstanding subdivisions (a), (b), and (c) the California School Information Services Program may not provide a local education agency more than 50 percent of the total funds required by an agency to achieve full participation in the California School Information Services Program. Total costs may include both actual expenditures and in-kind contributions, including those made within the previous three years, that are necessary to enable the local education agency to participate in the California School Information Services Program.

(e)For each consortium of local education agencies using the same pupil information system software, the consortium fiscal agent shall receive five thousand nine hundred seventy dollars ($5,970) for each new local education agency in the first and second year of participation in the California School Information Services Program to provide project and fiscal management services on behalf of participating consortium members after July 1, 2002.

§ 49085

Amended by Stats. 2021, Ch. 287, Sec. 6. (AB 1055) Effective January 1, 2022.

(a)On or before February 1, 2014, the department and the State Department of Social Services shall develop and enter into a memorandum of understanding that shall, at a minimum, require the State Department of Social Services, at least once per week, to share with the department both of the following:

(1)Disaggregated information on children and youth in foster care sufficient for the department to identify pupils in foster care.

(2)Disaggregated data on children and youth in foster care that is helpful to county offices of education and other local educational agencies responsible for ensuring that pupils in foster care receive appropriate

educational supports and services.

(b)To the extent allowable under federal law, the department shall regularly identify pupils in foster care and designate those pupils in the California Longitudinal Pupil Achievement Data System or any future data system used by the department to collect disaggregated pupil outcome data.

(c)To the extent allowable under federal law, the Superintendent, on or before July 1 of each even-numbered year, shall report to the Legislature and the Governor on the educational outcomes for pupils in foster care at both the individual schoolsite level and school district level. The report shall include, but is not limited to, all of the following:

(1)Individual schoolsite level and school

district level educational outcome data for each local educational agency that enrolls at least 15 pupils in foster care, each county in which at least 15 pupils in foster care attend school, and for the entire state.

(2)The number of pupils in foster care statewide and by each local educational agency.

(3)The academic achievement of pupils in foster care.

(4)The incidence of suspension and expulsion for pupils in foster care.

(5)Truancy rates, attendance rates, and dropout rates for pupils in foster care.

(d)To the extent allowable under federal law, the department, at least once per

week, shall do all of the following:

(1)Inform school districts and charter schools of any pupils enrolled in those school districts or charter schools who are in foster care.

(2)Inform county offices of education of any pupils enrolled in schools in the county who are in foster care.

(3)Provide school districts, county offices of education, and charter schools disaggregated data helpful to ensuring pupils in foster care receive appropriate educational supports and services.

(e)(1) For purposes of this section, “pupil in foster care” has the same meaning as “foster youth,” as defined in subdivision (b) of Section 42238.01.

(2)This section does not require the State Department of Social Services to collect, nor share with the department, any information regarding the population described in paragraph (4) of subdivision (b) of Section 42238.01.

(3)(A) For purposes of a dependent child, as described in paragraph (4) of subdivision (b) of Section 42238.01, the tribe may notify a local educational agency about the pupil’s status as a dependent child under the court of an Indian tribe, consortium of tribes, or tribal organization.

(B)A local educational agency shall not require an Indian tribe or tribal court representative to certify that any pupil is a dependent of an Indian tribe, consortium of tribes, or tribal

organization.