Article 3 - Catalog of Enterprise Systems

California Government Code — §§ 7922.700-7922.725

Sections (6)

Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.

For purposes of this article:

(a)“Enterprise system” means a software application or computer system that satisfies all of the following conditions:

(1)It collects, stores, exchanges, and analyzes information that the agency uses.

(2)It is a multidepartmental system or a system that contains information collected about the public.

(3)It is a system of record.

(b)An “enterprise system” does not include any of the following:

(1)Information technology security systems, including firewalls and other cybersecurity systems.

(2)Physical access control systems, employee identification management systems, video monitoring, and other physical control systems.

(3)Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas, or water or sewer functions.

(4)Systems related to 911 dispatch and operation or emergency services.

(5)Systems that would be restricted from disclosure pursuant to Section 7929.210.

(6)The specific records that the information technology system collects, stores, exchanges, or

analyzes.

§ 7922.705

Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.

For purposes of this article, “system of record” means a system that serves as an original source of data within an agency.

§ 7922.710

Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.

(a)In implementing this division, each local agency, except a local educational agency, shall create a catalog of enterprise systems.

(b)The local agency shall complete and post the catalog as required by this article by July 1, 2016, and thereafter shall update the catalog annually.

§ 7922.715

Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.

(a)The catalog of enterprise systems required by Section 7922.710 shall be made publicly available upon request in the office of the person or officer designated by the agency’s legislative body.

(b)If the agency has an internet website, the catalog shall be posted in a prominent location on the agency’s internet website.

§ 7922.720

Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.

(a)The catalog of enterprise systems required by Section 7922.710 shall disclose a list of the enterprise systems utilized by the agency.

(b)For each system, the catalog shall also disclose all of the following:

(1)Current system vendor.

(2)Current system product.

(3)A brief statement of the system’s purpose.

(4)A general description of categories or types of data.

(5)The department that serves as the system’s

primary custodian.

(6)How frequently system data is collected.

(7)How frequently system data is updated.

(c)If, on the facts of the particular case, the public interest served by not disclosing the information described in paragraph (1) or (2) of subdivision (b) clearly outweighs the public interest served by disclosure of the record, the local agency may instead provide a system name, brief title, or identifier of the system.

§ 7922.725

Added by Stats. 2021, Ch. 614, Sec. 2. (AB 473) Effective January 1, 2022. Operative January 1, 2023, pursuant to Sec. 7931.000.

(a)This article shall not be interpreted to limit a person’s right to inspect public records pursuant to this division.

(b)Nothing in this article shall be construed to permit public access to records held by an agency to which access is otherwise restricted by statute or to alter the process for requesting a public record, as set forth in this division.